Standing Rules
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The Organization- McBride PTO
Executive Board- the elected officers of McBride PTO an appointed teacher representative and a school administrator from McBride Elementary
General Membership- any member as defined in Article 4 of the By-laws.
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Amendments to the Standing Rules may be made at any regular General Membership meeting as brought forth by the Executive Board. Any member may submit an amendment to the Standing Rules in writing, for consideration by the Executive Board. The procedures for amendments to the Standing Rules shall be the same as for amendments to the Bylaws. (See Article 15 of the Bylaws)
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For the purposes of an Executive Board meeting, a quorum shall exist when there is a majority of officers present at the meeting.
For the purposes of a regular General Membership meeting, a quorum shall exist when there are at least half of the Executive Board members.
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Executive Board meetings are to be held each month before the General Board Meeting, at a time and location agreed upon by the Executive Board.
General Board Meetings are to be held each month, at a time and location determined by the Executive Board.
Meetings shall be governed according to Robert's Rules of Order (current edition)
Notice of special meetings shall be given by written notice at least one week before the time of the meeting, unless designated as an emergency meeting. Executive Board may hold Executive and/or General board special/emergency meetings.
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At all meetings, a member may have only one vote. There will be no voting by proxy.
Upon request of any member, any or all matters shall be put to a silent vote.
At all meetings, the president will vote only if necessitated by event of a tie.
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The Organization shall strive to maintain at least one parent and one teacher representative member for each grade level. It is the duty of the grade representative to attend all regular General Membership meetings and to assist in the communication between the Organization and the members of the grade they represent.
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Nominations for new officers shall be made in April of each year, with elections occurring at the May General Membership meeting.
Newly- elected officers will assume the duties of their officer effective June 15th but shall still allow the previous office to complete the end of school year and those duties involved until July 1st.
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At all fund-raising events, money will be collected: coins, dollars, and checks. The Deposit form or Money counter must be used for counting money, verifying amounts, and coding deposits. Two people must count all money and one of those needs to be a Board member. BOTH people must sign off on the verification.
Use the Purchase Request/Expense Reimbursement form for submitting requests for reimbursement. If a request is coming from the school, the principle MUST sign off on it. If the request is from a PTO member, an Executive Board member MUST sign off on it. No reimbursement will be made without the Expense Reimbursement form and supporting receipts.
Reimbursement request must be made by June 15th (unless an Executive Board approved purchase is made after June 15th) to allow time to close out books for fiscal year.
Two authorized officers must sign all checks for amounts greater than $500.00.
The organization shall leave a minimum of $10,000 in the treasury at the end of each fiscal year.
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When there are issues that arise involving interpretation of these Standing Rules and Bylaws which cannot be addressed by Robert's Rules of Order, such issues shall be presented to the General Membership at the next regularly, scheduled meeting. If the matter is urgent, requiring an immediate resolution, a special meeting shall be called, and the provisions of Rule 4(d) may be waived. The issue will be put to vote to the General Membership. Quorum must be met in accordance with paragraph 3(b) and majority will rule.
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